Tendering & Bidding Rules (2025 Edition) AUGUST 2025

                     GeM tenders (Government e‑Marketplace)

                                                  as of AUG, 2025:

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📝 GeM Tender Landscape (July 2025)

Active and recent tenders include a wide array of requirements such as:

• Local chemist empanelment services (e.g., Ex‑Servicemen Contributory Health Scheme) closing as of July 31, 2025.

• Healthcare, staffing services, IT/telecom equipment, cleaning and sanitation, technical structures, and specialized machinery — many closing in late July to early August 2025 

• State-specific tenders, such as in Odisha and Gujarat, for items like HFO fuel, masks, biomass pallets, and cleaning contracts, also via the GeM portal 

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✅ Practical Tips for Bidders

• Prepare a Digital Signature Certificate (DSC) – required for e‑tender submissions and identity verification in line with IT Act compliance

• Understand evaluation logic – GeM favors the lowest-qualified bid; prioritizing quality specs, certifications, or prior performance can be crucial.

• Explore value for MSMEs – the platform offers advantages in registration, faster payment, and preferential procurement 

• Stay compliant with rules—especially with newer limits in procurement (e.g., for research bodies or healthcare) and avoid methods now disallowed (e.g. direct hospital purchases).

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📊 Summary Table

Topic	Details
Volume (FY 2024–25)	~72 lakh orders worth ₹5.43 lakh crore
Active Tenders (Jul–Aug 2025)	Services (health, staffing), equipment, consumables
Key Rules	Bid-to-RA, fixed GST, min 10-day bidding window
Tech Features	AI scoring, dynamic pricing, blockchain contracts
Policy Changes	Higher limits for researchers; central buying for hospitals
Upcoming	International/global tendering support during 2025

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If you're planning to participate in GeM bidding in July/August 2025, focus on:

• Scrutinizing tender documents (bid month, scope, eligibility).

• Ensuring compliance with new limits and procedures.

• Registering with valid DSC plus verifying category-specific rules.

Here are the most updated GeM Tendering & Bidding Rules as of July 31, 2025:

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📝 Key Rules & Regulations for 2025 Bidding

1. Procurement Mechanisms & Thresholds

• Direct Purchase: For procurement up to ₹50,000.

• L‑1 Purchase: For procurement between ₹50,000 and ₹30 lakh.

• E‑Bidding & Reverse Auction: Mandatory for procurements above ₹30 lakh 

• Open Tenders: Trigger thresholds have increased—general procurement now requires open tender only above ₹1 crore (up from ₹50 lakh) 

2. Custom Bid & E‑Auction Requirements

• New custom bid formats require minimum bid period of 10 days, with fixed GST declared (non-negotiable during auction stages).

• Reverse auctions follow evaluation logic based on lowest-qualified bid with performance and compliance scoring using AI 

3. Eligibility & Documentation

• Register as MSME, startup, or large enterprise with valid Udyam, GST, PAN, bank and quality certifications.

• MSD/Startups may get EMD exemptions, turnover relaxations, and preferential treatment 

• Product listings must conform to required certifications, thorough descriptions, and accurate visuals to ensure transparency and compliance .

4. Terms & Conditions

• All payments are facilitated electronically through GeM—no cash or cheque payments are allowed.

• Price validity should be maintained for minimum 180 days.

• Delivery timelines and liquidated damages (LD): Penalties typically 0.5% per week of delayed delivery.

• Warranty and product/service quality requirements are standard (usually minimum 1 year).

• Violation of terms (e.g. non‑delivery, poor quality) can lead to suspension or blacklisting

5. Tender Evaluation & Corrections

• Tender documents are published publicly with criteria, BOQ, and evaluation method. Buyers may issue corrigenda to clarify or modulate terms but bear responsibility for correctness WITH US.

6. Policy Changes for Research Institutions

• New Ministry of Finance rules effective June 2025 allow scientific institutions higher autonomy:

  • Direct purchase limit raised from ₹1 lakh to ₹2 lakh.

  • Purchase committee clearance raised to ₹25 lakh.

  • Open tenders required only above ₹1 crore.

  • Directors/VCs can approve Global Tender Enquiries up to ₹200 crore without central approval

7. Upcoming Features (H2 2025)

• GeM to launch global tendering and rate contract facilities in alignment with India‑UK FTA; expected to roll out by end of 2025.

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✅ At-a-Glance Summary

Feature	Details (2025)
Procurement Methods	Direct (≤₹50k), L1 (₹50k–₹30L), Bidding/Reverse Auction (>₹30L)
Tender Thresholds	Open tenders above ₹1 crore; custom bids ≥₹30L
Bid Submission	10‑day minimum window, fixed GST
Eligible Sellers	Registered MSMEs, startups, firms with valid docs
Payment & Validity	Electronic payment only; prices valid for 180 days
Delivery & Penalties	Penalty 0.5%/week of delay; warranty minimum 1 year
Research Institutions	Liberalized procurement caps up to ₹200 crore
Tech & Platform Tools	AI-based pricing and evaluation; ERP integration
New Features Coming	Global tenders, rate contracts (from Q4 2025 onward)

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🔍 Tips for Bidders

• Read all tender documents, including General Terms & Conditions (GTC), Special Terms & Conditions (STC), and Any Tender‑specific ATCs carefully.

• Prepare compliant DSC, PAN, GST, Udyam certification & product compliance docs.

• Plan bids well before the 10-day window closes—last-minute submissions are irreversible.

• Maintain quality within price-lowering auctions to meet GeM’s qualification criteria.

• Leverage MSME/startup preferences, including exemption from EMD and listing benefits.

Let me know if you want help finding specific 2025 tenders, analyzing bid strategy, or matching documentation needs.

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📈 Key Platform Highlights

• Massive Scale: In FY 2024–25, GeM processed over 72 lakh procurement orders totaling ₹5.43 lakh crore 

• Register of Sellers & Buyers: As of May 1, 2025, there were 2.86 crore orders recorded overall, supported by 1.64 lakh buyer organisations and 23 lakh+ sellers/services (of which over 10.4 lakh are MSMEs and ~31,000 are startups) 

🧾 Tendering & Bidding Rules (2025 Edition)

Bidding Mechanisms

• E‑Bidding & Reverse Auctions: Core methods, driven by dynamic pricing and AI‑based evaluation to improve fairness and efficiency 

• Custom Bid Features (2025):

  • Split bid-to-reverse-auction (Bid to RA).

  • GST must be declared as a fixed percentage and cannot change during RA.

  • Bid end-date must be at least 10 days from tender creation 

Technological Enhancements

• AI & Automation: Used for anomaly detection, vendor scoring (based on delivery history, feedback), automated evaluation workflows, and real-time pricing models 

• Security & Compliance: Enhanced with AES encryption, multi-factor authentication, blockchain-enabled contract management, and routine cyber-audits 

Policy & Regulatory Updates

• Scientific Research Procurement Reforms: In June 2025, procurement thresholds for research institutions were raised (e.g., direct purchase limit doubled to ₹2 lakh, open tender thresholds increased), and institutions now have authority up to ₹200 crore for global tenders without central approval 

• Delhi Hospitals Directive: From June 5, 2025, hospitals cannot initiate direct or cart-based purchases via GeM; procurement must be centralized via the Central Procurement Agency (CPA) to prevent price inflation and audit issues 

Future Capabilities

• Global Tendering on the Horizon: Driven by the India‑UK FTA, GeM is set to roll out global tender functionality in 2025, allowing international access–not yet live 

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Let me know if you want help finding specific
2025 tenders, analyzing bid strategy, or matching documentation needs.

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