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“Your Complete Guide to Smarter Bidding in 2025–26.”“Modern Rules for Modern Procurement Excellence.”

  (Effective: December 2025 – December 2026) A comprehensive updated guideline for Government & PSU Tendering (GeM + e-Procurement + Manual Tenders) 1. General Principles of Public Procurement Transparency – All tender-related information must be publicly accessible. Fair Competition – Equal opportunity to all eligible bidders. Value for Money (VfM) – Selection must be based on the best combination of cost + quality. Accountability – Every procurement step must be documented. 2. Tender Types in 2025 Open Tender (Most preferred) Limited Tender (Restricted to shortlisted vendors) Single Tender / Nomination Basis (Only with strong justification) Two-Bid / Two-Stage Tender Reverse Auction (RA) – Mandatory on GeM for certain categories BOQ-Based Bidding – For works, services & custom items 3. Eligibility Rules (Updated 2025) PAN, GST, UDYAM / MSME certificate mandatory for participation. MSME Benefits applicable only if: ...
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“Your Complete Guide to Smarter Bidding in 2025–26.”“Modern Rules for Modern Procurement Excellence.”

 

(Effective: December 2025 – December 2026)

A comprehensive updated guideline for Government & PSU Tendering (GeM + e-Procurement + Manual Tenders)

1. General Principles of Public Procurement

  1. Transparency – All tender-related information must be publicly accessible.

  2. Fair Competition – Equal opportunity to all eligible bidders.

  3. Value for Money (VfM) – Selection must be based on the best combination of cost + quality.

  4. Accountability – Every procurement step must be documented.

2. Tender Types in 2025

  1. Open Tender (Most preferred)

  2. Limited Tender (Restricted to shortlisted vendors)

  3. Single Tender / Nomination Basis (Only with strong justification)

  4. Two-Bid / Two-Stage Tender

  5. Reverse Auction (RA) – Mandatory on GeM for certain categories

  6. BOQ-Based Bidding – For works, services & custom items

3. Eligibility Rules (Updated 2025)

  1. PAN, GST, UDYAM / MSME certificate mandatory for participation.

  2. MSME Benefits applicable only if:

    • Bidder uploads valid Udyam

    • Category matches tender category

  3. Experience & Turnover Relaxation for Startups & MSMEs (as per recent DPIIT norms).

  4. No Blacklisting / No Litigation mandatory declaration.

4. Bid Submission Requirements

A. Technical Bid

  • Company details

  • Past performance

  • OEM Authorization (if applicable)

  • Compliance sheets

  • Certifications (ISO, BIS, etc.)

B. Financial Bid

  • BOQ entry

  • All taxes included

  • No overwriting / manipulations

C. Mandatory Attachments

  • EMD / Bid Security

  • Bid security declaration (if EMD exempt)

  • Performance security acceptance

5. Key 2025 Updates in Tendering

✔ EMD & PBG Rules

  • MSME bidders: EMD exemption continues

  • PBG reduced to 2% (was 3–10%)

  • For Works Contracts: PBG can be 3% (department-specific)

✔ GeM 5.0 Compliance

  • Bidder must respond to RA if called

  • OEM authorization required for all controlled categories

  • New “Past Transaction Criteria” introduced

✔ Quality & Safety Compliance

  • Mandatory BIS/ISI for critical items

  • Green Procurement norms for 2025

  • Mandatory Compliance Certificates for IT & Electronics

6. Evaluation Rules (2025–26)

Technical Evaluation

  • 100% compliance required

  • Non-responsive bidders rejected immediately

Financial Evaluation

  • L1 selection in most cases

  • QCBS mandatory for:

    • Consultancy services

    • IT/Software projects

    • High-value services

QCBS Latest Ratio

  • Quality: 70%

  • Cost: 30%

7. Awarding Rules

  1. Contract awarded to L1 or Highest QCBS scorer.

  2. Work orders issued only after:

    • PBG submission

    • Agreement signing

    • Verification of documents

  3. No negotiation except in rare permitted circumstances.

8. Post-Award Compliance

  • Delivery timeline monitoring (GeM SLA enforced).

  • Online invoice submission + bill processing.

  • Penalties for delay: 1% per week (max 10%).

  • Vendor performance rating affects future bidding.

9. Blacklisting / Debarment Rules (Revised 2025)

Grounds for debarment:

  • Fake documents

  • Non-delivery / poor service

  • Contract violation
    Debarment period: 1–3 years (case dependent).

10. Special Rules for GeM Bidding

  1. L1 algorithm based on total landed price

  2. Buyer can reject all bids with justification

  3. RA (Reverse Auction) auto-extended rules

  4. Past performance:

    • Minimum 1 successful order for many categories

  5. Consistency in brand, model & specifications mandatory

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