HOW TO DO LI ON GEM PORTAL OR L1 COMPARISION

You want to know how to do LI (Limited Item / Limited Item Bidding / Limited Item Listing) on the GeM (Government e-Marketplace) portal.

I’ll explain step by step in simple terms:

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🔹 What is LI on GeM?

On GeM, LI (Lowest Identified / Limited Item) generally refers to Lowest Bidder (L1) identification in tenders/RA (Reverse Auction).
Sometimes users also say "LI" when they mean Limited Item Listing (putting a product/service with limited specifications).

So I’ll cover both contexts:

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✅ If you mean LI as Lowest Identified (L1) Bidder in Bid/RA

This is when you want to participate in bids/tenders and become LI (lowest price supplier).

Steps:

1. Login → Go to gem.gov.in and log in with your Seller ID.

2.  Search Opportunities → In the "Bids / RA" section, filter by your category/product/service.

3. Check Eligibility → Read buyer requirements carefully (OEM, brand, compliance, experience, etc.).

4. Quote Your Price → Submit your bid with the best competitive price & product details.

5. Reverse Auction (if conducted) → Participate actively. Keep lowering your price strategically till the close time.

6. Become LI (L1) → The one who quotes the lowest price with all conditions met will be marked as LI and usually gets the order.

👉 Here, being LI is about competitive pricing + proper compliance.

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✅ If you mean LI as Limited Item Listing (product/service upload)

That is, uploading a product on GeM to sell.

Steps:

1. Login as Seller → Go to Dashboard → "Catalog → Add New Product/Service".

2. Choose Category → Select correct product/service category (e.g., Stationery, IT, Furniture, etc.).

3. Fill Attributes → Enter all required technical specifications (quality, size, compliance certificates).

4. Upload Documents → GST, OEM Authorization (if required), Test Reports, etc.

5. Set Price → Competitive pricing is key (check other sellers’ rates before finalizing).

6. Submit for Approval → GeM team verifies & publishes your listing.

7. Visible to Buyers → Once approved, your item appears to Government buyers.

👉 Here, LI means you are listing items in limited product categories relevant to your business.

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📊 Tips to Succeed on GeM (to become LI / get orders):

• Keep competitive pricing (don’t overquote).

• Maintain fast delivery time & strong service.

• Ensure all certifications & OEM authorizations are uploaded.

• Use value-added descriptions/images to attract buyers.

• Track live tenders daily and participate quickly.

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⚡ Quick Question for You:
Do you want me to prepare a step-by-step PPT/Guide with flowcharts on "How to Become LI (Lowest Bidder)" or "How to Do Item Listing (LI)" on GeM?

You said:

"How to Become LI (Lowest Bidder)"

ChatGPT said:

Perfect 👍
You want a step-by-step guide on how to become LI (Lowest Bidder) on GeM.
Here’s a detailed breakdown:

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🏆 How to Become LI (Lowest Bidder) on GeM Portal

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🔹 Step 1: Understand Buyer’s Requirement

• Read the Bid Document carefully.

• Check Eligibility (Category, OEM authorization, Certifications, Past experience if asked).

• Ensure your product/service matches specifications — any mismatch can disqualify you even if you are lowest.

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🔹 Step 2: Price Analysis Before Bidding

• Check Market Price of the product/service outside GeM.

• Compare with other sellers’ listings on GeM.

• Identify minimum profit margin you can sustain.

• Decide a competitive but profitable price strategy.

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🔹 Step 3: Quote Strategically in Bid

• Never quote blindly — keep a balance between being lowest and still profitable.

• Factor in:
  ✅ Product Cost
  ✅ GST, Logistics, Delivery Cost
  ✅ Warranty / Service Obligations
  ✅ Penalty risk for late delivery

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🔹 Step 4: Reverse Auction (if applicable)

• Many bids move to RA (Reverse Auction) stage.

• Keep lowering price gradually, not in one shot.

• Monitor competitors’ moves and place your bid at the right moment.

• Last-minute bidding often helps you secure L1 without going too low early.

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🔹 Step 5: Ensure Compliance

Even if you are LI, the buyer can reject you if compliance isn’t met.

• Upload correct certificates (ISO, BIS, OEM Authorization, etc.).

• Provide clear Product Catalogs, Test Reports, Warranty Details.

• Match every attribute in Technical Evaluation.

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🔹 Step 6: Build Reputation on GeM

• Deliver on time for every order.

• Maintain good ratings & reviews from buyers.

• Buyers often award directly to reputed sellers even if not lowest.

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📊 Example Flow:

1. See Bid → 2. Analyze Specs → 3. Set Target Price → 4. Quote in Bid → 5. Participate in RA → 6. Win as LI (Lowest Bidder).

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🔑 Tips to Always Stay Competitive:

• Use bulk sourcing from OEMs for lower purchase cost.

• Track historical winning prices on GeM.

• Don’t underquote beyond sustainable limits (risk of penalty & blacklist).

• Maintain good relationship with OEMs for best pricing.

• Keep an active sales team to watch new bids daily.

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🏆 How to Become LI (Lowest Bidder) on GeM Portal

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🔹 Step 1: Understand Buyer’s Requirement

• Read the Bid Document carefully.

• Check Eligibility (Category, OEM authorization, Certifications, Past experience if asked).

• Ensure your product/service matches specifications — any mismatch can disqualify you even if you are lowest.

---

🔹 Step 2: Price Analysis Before Bidding

• Check Market Price of the product/service outside GeM.

• Compare with other sellers’ listings on GeM.

• Identify minimum profit margin you can sustain.

• Decide a competitive but profitable price strategy.

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🔹 Step 3: Quote Strategically in Bid

• Never quote blindly — keep a balance between being lowest and still profitable.

• Factor in:
  ✅ Product Cost
  ✅ GST, Logistics, Delivery Cost
  ✅ Warranty / Service Obligations
  ✅ Penalty risk for late delivery

---

🔹 Step 4: Reverse Auction (if applicable)

• Many bids move to RA (Reverse Auction) stage.

• Keep lowering price gradually, not in one shot.

• Monitor competitors’ moves and place your bid at the right moment.

• Last-minute bidding often helps you secure L1 without going too low early.

---

🔹 Step 5: Ensure Compliance

Even if you are LI, the buyer can reject you if compliance isn’t met.

• Upload correct certificates (ISO, BIS, OEM Authorization, etc.).

• Provide clear Product Catalogs, Test Reports, Warranty Details.

• Match every attribute in Technical Evaluation.

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🔹 Step 6: Build Reputation on GeM

• Deliver on time for every order.

• Maintain good ratings & reviews from buyers.

• Buyers often award directly to reputed sellers even if not lowest.

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📊 Example Flow:

1. See Bid → 2. Analyze Specs → 3. Set Target Price → 4. Quote in Bid → 5. Participate in RA → 6. Win as LI (Lowest Bidder).

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🔑 Tips to Always Stay Competitive:

• Use bulk sourcing from OEMs for lower purchase cost.

• Track historical winning prices on GeM.

• Don’t underquote beyond sustainable limits (risk of penalty & blacklist).

• Maintain good relationship with OEMs for best pricing.

• Keep an active sales team to watch new bids daily.

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how to make an L1 (Lowest Bidder) Comparison – basically how buyers/sellers compare bids on GeM to identify L1 (lowest price).

Let me break it down step by step 👇

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📊 How to Make L1 Comparison on GeM

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🔹 Step 1: Collect Bid Data

• After bid closing, download bid summary from GeM (Buyer Dashboard → Bids → Closed Bids).

• You will see all participating sellers, quoted prices, offered specs, delivery period.

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🔹 Step 2: Arrange in Table Format

Make a table with key parameters:

Seller Name	Offered Product	Technical Compliance	Price Quoted (₹)	Delivery Time	Remarks
Seller A	Brand X Model Y	✅ Compliant	10,500	15 Days	---
Seller B	Brand X Model Z	❌ Non-Compliant	9,800	30 Days	Rejected
Seller C	Brand X Model Y	✅ Compliant	10,200	10 Days	---

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🔹 Step 3: Eliminate Non-Eligible Sellers

• First, remove sellers who don’t meet technical or eligibility conditions (OEM, specs, warranty).

• Only technically compliant bids are compared for price.

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🔹 Step 4: Identify L1

• Among technically qualified sellers, lowest price quoted = L1.

• Second lowest = L2, third lowest = L3, etc.

👉 Example from above:

• Seller B quoted lowest (₹9,800) but was non-compliant, so rejected.

• Seller C (₹10,200) is the L1 Winner.

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🔹 Step 5: Reverse Auction (if conducted)

• If RA is done, the final L1 is determined after the auction closes.

• GeM auto-generates L1 Comparison Report.

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🔹 Step 6: Prepare L1 Comparison Sheet (Buyer/Dept. Use)

Example format:

Rank	Seller Name	Final Price (₹)	Compliance	Status
L1	Seller C	10,200	✅ Yes	Awarded
L2	Seller A	10,500	✅ Yes	---
L3	Seller B	9,800	❌ No	Rejected

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🔑 Important Notes

• Only compliant sellers are eligible → Price alone doesn’t decide.

• GeM automatically generates L1, L2, L3 ranking in bid comparison, but buyers often make a manual Excel sheet for departmental records.

• For sellers: Always check winning L1 price in past bids (visible in bid history) to prepare your future quotes.

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