(Effective: December 2025 – December 2026) A comprehensive updated guideline for Government & PSU Tendering (GeM + e-Procurement + Manual Tenders) 1. General Principles of Public Procurement Transparency – All tender-related information must be publicly accessible. Fair Competition – Equal opportunity to all eligible bidders. Value for Money (VfM) – Selection must be based on the best combination of cost + quality. Accountability – Every procurement step must be documented. 2. Tender Types in 2025 Open Tender (Most preferred) Limited Tender (Restricted to shortlisted vendors) Single Tender / Nomination Basis (Only with strong justification) Two-Bid / Two-Stage Tender Reverse Auction (RA) – Mandatory on GeM for certain categories BOQ-Based Bidding – For works, services & custom items 3. Eligibility Rules (Updated 2025) PAN, GST, UDYAM / MSME certificate mandatory for participation. MSME Benefits applicable only if: ...
The bidding process on a gem portal typically involves several sequential steps:
1. Registration: Bidders must register on the gem portal to participate in bidding activities. This registration process may involve providing contact information, business details, and any necessary certifications or licenses.
2. Accessing Bidding Opportunities: Once registered, bidders gain access to the list of current bidding opportunities available on the gem portal. These opportunities outline the type of gemstones being offered, quantities, quality standards, and other relevant details.
3. Reviewing Tender Documents: Bidders carefully review the tender documents associated with each opportunity. These documents provide comprehensive information about the bidding requirements, terms and conditions, technical specifications, delivery schedules, and evaluation criteria.
4. Preparation of Bid: Based on the tender documents, bidders prepare their bids. This involves determining pricing, specifying quantities, confirming compliance with quality standards, and addressing any other requirements outlined in the tender documents.
5. Submission of Bid: Bidders submit their bids through the gem portal within the designated timeframe. It's crucial to ensure that all required information is accurately provided and that the bid complies with the specified format and submission guidelines.
6. Bid Evaluation: After the bid submission deadline, the gem portal administrators or a designated evaluation committee assess the received bids. Evaluation criteria typically include factors such as price competitiveness, quality of gemstones offered, compliance with specifications, and delivery terms.
7. Selection of Winning Bid(s): Based on the evaluation results, the gem portal selects the winning bid(s). The winning bidder(s) are then notified through the portal or via email.
8. Contracting: The gem portal or the entity issuing the tender initiates the contracting process with the winning bidder(s). A contract is drafted outlining the terms and conditions of the agreement, including pricing, quantities, delivery schedules, payment terms, and other relevant provisions.
9. Execution: Upon finalizing the contract, the winning bidder(s) proceed to fulfill their obligations according to the agreed-upon terms. This typically involves supplying the gemstones as per the specifications and delivering them within the specified timeframe.
10. Post-Bidding Communication: Throughout the process and even after the execution of the contract, there may be ongoing communication between the gem portal, the buyer, and the bidder regarding any necessary clarifications, modifications, or issue resolutions.
It's essential for bidders to carefully adhere to the bidding process outlined by the gem portal and ensure compliance with all requirements to enhance their chances of securing successful bids. Additionally, maintaining professionalism, responsiveness, and transparency throughout the process is crucial for building trust and fostering positive relationships within the gemstone industry.
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