Everything About Vendor Assessment on GeM (Government e-Marketplace) Portal :

 

 What is Vendor Assessment?  

Vendor Assessment is one aspect of vendor validation on the GeM portal. It is done to determine the quality of a vendor and its products/services. Since 1 August 2017, all manufacturers and resellers must claim their OEM to offer their goods and services on GeM. 

It’s a filterable parameter on GeM that buyers can use to narrow down their options for vendors. The merchant and vendor gain reputation and authenticity as a result of this. Currently, the Quality Council of India (QCI) is in charge of conducting vendor assessments of all vendors on GeM. 

Some important key points of Vendor Assessment are: 

*The validity of a vendor assessment is 3 years. However, a vendor can opt for vendor assessment even before the expiry of validity. 

*The government fee for Vendor Assessment on the GeM portal is ₹11,200 (excluding GST). 

*All entities that possess a Certificate are exempted from Vendor Assessment on GeM.

Benefits of Vendor Assessment on GeM

1. Enhanced Credibility and Trust:

• Vendor assessment verifies the reliability and capabilities of vendors, building trust with government buyers.

2. Increased Visibility:

• Assessed vendors are given preference, improving their visibility on the GeM portal.

3. Competitive Advantage:

• Differentiates vendors from non-assessed competitors, providing a market edge.

4. Streamlined Operations:

• Helps identify and rectify operational inefficiencies, leading to better service delivery.

5. Compliance and Risk Reduction:

• Ensures compliance with regulatory standards, reducing the risk of legal issues and disputes.

6. Improved Performance:

• Continuous monitoring and feedback help vendors improve their performance and service quality.

Detailed Benefits:

1. Access to Government Contracts:

• Greater access to government procurement opportunities due to higher credibility and trustworthiness.

2. Market Growth:

• Potential for increased sales volume and business expansion through reliable government contracts.

3. Feedback and Improvement:

* Structured feedback from government buyers helps in continuous improvement of products and services.

4. Financial Stability:

• Increased buyer confidence may lead to faster payment cycles and better cash flow management.

Conclusion:

Vendor assessment on GeM offers significant advantages, including enhanced credibility, increased visibility, and a competitive edge in government procurement. It ensures compliance, reduces risks, and fosters continuous improvement, making it beneficial for vendors to undergo assessment on the GeM portal.

Documents Required for Vendor Assessment 

Following is the list of initial documents to be furnished by sellers for carrying out Vendor Assessment: 

1. Company/ Firm registration documents 

2. Name, Contact details with the e-mail address of the promoter 

3. PAN card copy 

4. Memorandum of Association & Articles of Association (in case of Companies) or Partnership Deed (in case of Partnership firm) 

5. GST registration (all required in case of multiple billing addresses) 

6. Cancelled Bank Cheque 

7. Copy of Purchased Order copies, Delivery Challans, GRN (Goods Received Note), Invoice for Government Tenders/ Businesses for the last three financial years. These documents are required for all the order details filled in the form of government orders and corporate orders. 

8. Financial Statements (Profit & Loss Statement and Balance Sheet) for the last three financial years. 

9. Vendor Principal Agreement copy (applicable if the entity is a dealer or a vendor of an OEM) 

10. Banker Reference Letter on account performance 

11. Management undertaking stating that the firm is not debarred/blacklisted by any Government Organizations. 

12. Management undertaking for years of experience in dealing with Government Organizations. 

Process of Vendor Assessment 

The overall process of Vendor Assessment is carried out in 2 steps: 

1. Desktop Assessment 

2. Video Assessment 

Desktop Assessment: In the desktop assessment, all the documents related to the manufacturer and their goods/services need to be submitted. This assessment aims to validate the organisational details, including the financial capacity, production capacity, and authenticity of the vendor’s profile. 

Video Assessment: Video assessment can also be understood as confirmation and verification of all the information provided through desktop assessment. In this step, an expert validates the entire process through video calling with the help of a mobile-based application. Video Assessment confirms the physical location, process capacity, safety measures, supply, and other relevant things. 

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The validation of a vendor on GeM involves a number of procedures. Proper documentation and expert guidance are needed for a successful Vendor Assessment on GeM. 

Our FIRM is a specialist in this field. 

Anyone can call or WhatsApp at 7500674435 for assistance with anything related to GeM.

Here are some of the basic questions asked by clients:

What is Vendor Assessment?

Vendor Assessment is one aspect of vendor validation on the GeM portal. It is done to determine the quality of a vendor and its products/services.

Who needs to undergo Vendor Assessment?

All manufacturers and resellers are required to claim their OEM to be able to offer their goods and services on GeM.

How to undergo Vendor Assessment?

To undergo Vendor Assessment, you need to follow these steps:

• Apply for assessment on the GeM portal
• An email will be sent to your registered email id from gem.admin@qcin.org detailing the process of assessment along with the link and login credentials to start the process
• You can pay the amount online like other marketplaces
• You need to enter the categories in which you want Vendor Assessment
• You can apply for multiple categories at the same time
• You can pay the amount online like other marketplaces

What is the cost of Vendor Assessment?

The Government charge for Vendor Assessment on the GeM entry is ₹11,200 (Excluding GST).

What are the documents required for Vendor Assessment?

Some significant documents required for Vendor Assessment are:

• Vendor Registration Certificate
• Merchant Principal Agreement duplicate (relevant if the element is a seller or a merchant of an OEM)
• Investor Reference Letter on account execution
• The management undertaking expressing that the firm isn’t suspended/boycotted by any Government Organizations

What is the validity of a seller appraisal?

The legitimacy of a seller appraisal is 3 years. However, a seller can choose merchant evaluation even before the expiry of legitimacy.

What is the purpose of Vendor Assessment?

The purpose of Vendor Assessment is to determine the quality of a vendor and its products/services, and to ensure that only genuine and reliable vendors are listed on the GeM portal.

What is GeM?

GeM is the National Public Procurement Portal; an end-to-end online Marketplace for Central and State Government Ministries / Departments, Central & State Public Sector Undertakings, Autonomous institutions and Local bodies, for procurement of common use goods & services.

FOR MORE DETAILS :

Anyone can call or WhatsApp at 7500674435 for assistance with anything related to GeM.