The GEM (Government e-Marketplace) Portal is an online platform designed to facilitate procurement processes for government departments and agencies. The portal provides a one-stop-shop for all government procurement needs and enables suppliers to bid on tenders and sell their products and services to the government.
A Tender Executive plays a vital role in the procurement process on the GEM Portal. Some of their responsibilities include:
1. Creating tenders: A Tender Executive is responsible for creating tender documents based on the requirements of the procuring agency.
2. Bid opening and evaluation: They oversee the bid opening process and evaluate submitted tenders as per the guidelines provided by the procuring agency.
3. Supplier registration management: Tender Executives manage supplier registration on the portal, ensuring that listed suppliers meet specific registration criteria and complete the registration process in a timely manner.
4. Record and document management: They are responsible for maintaining records and documents of the procurement process, including tender documents, vendor registration, bids, and other relevant documents.
5. Communication: Tender Executives are liaisons between the procuring agency and the suppliers, ensuring proper communication occurs between the parties involved in the procurement process.
6. Compliance: They ensure that the procurement process is compliant with government guidelines, rules, and regulations.
7. Training: Tender executives provide training sessions for stakeholders involved in the procurement process on how to navigate and use the GEM Portal for conducting procurement.
In summary, the Tender Executive's responsibilities on the GEM Portal include tender creation, bid management, supplier management, communication, compliance, record and document management, reporting, and training. They are accountable for ensuring that the procurement process in the GEM portal is efficient, effective, transparent, and compliant with government regulations.
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