(Effective: December 2025 – December 2026) A comprehensive updated guideline for Government & PSU Tendering (GeM + e-Procurement + Manual Tenders) 1. General Principles of Public Procurement Transparency – All tender-related information must be publicly accessible. Fair Competition – Equal opportunity to all eligible bidders. Value for Money (VfM) – Selection must be based on the best combination of cost + quality. Accountability – Every procurement step must be documented. 2. Tender Types in 2025 Open Tender (Most preferred) Limited Tender (Restricted to shortlisted vendors) Single Tender / Nomination Basis (Only with strong justification) Two-Bid / Two-Stage Tender Reverse Auction (RA) – Mandatory on GeM for certain categories BOQ-Based Bidding – For works, services & custom items 3. Eligibility Rules (Updated 2025) PAN, GST, UDYAM / MSME certificate mandatory for participation. MSME Benefits applicable only if: ...
The GEM (Government e-Marketplace) Portal is an online platform designed to facilitate procurement processes for government departments and agencies. The portal provides a one-stop-shop for all government procurement needs and enables suppliers to bid on tenders and sell their products and services to the government.
A Tender Executive plays a vital role in the procurement process on the GEM Portal. Some of their responsibilities include:
1. Creating tenders: A Tender Executive is responsible for creating tender documents based on the requirements of the procuring agency.
2. Bid opening and evaluation: They oversee the bid opening process and evaluate submitted tenders as per the guidelines provided by the procuring agency.
3. Supplier registration management: Tender Executives manage supplier registration on the portal, ensuring that listed suppliers meet specific registration criteria and complete the registration process in a timely manner.
4. Record and document management: They are responsible for maintaining records and documents of the procurement process, including tender documents, vendor registration, bids, and other relevant documents.
5. Communication: Tender Executives are liaisons between the procuring agency and the suppliers, ensuring proper communication occurs between the parties involved in the procurement process.
6. Compliance: They ensure that the procurement process is compliant with government guidelines, rules, and regulations.
7. Training: Tender executives provide training sessions for stakeholders involved in the procurement process on how to navigate and use the GEM Portal for conducting procurement.
In summary, the role of the Tender Executive on the GEM Portal is to manage the tendering process from start to finish, ensure compliance with the government procurement guidelines, maintain records and documents, manage supplier registrations, and facilitate communication between the procuring agency and suppliers.
In summary, the Tender Executive's responsibilities on the GEM Portal include tender creation, bid management, supplier management, communication, compliance, record and document management, reporting, and training. They are accountable for ensuring that the procurement process in the GEM portal is efficient, effective, transparent, and compliant with government regulations.
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