Here are some updates and changes happening on the GeM Portal between May 2024 and December 2024: 1. **Technical Overhaul**: The GeM portal will undergo a major technical overhaul, making it temporarily unavailable from **00:00 hrs of 27th November 2024 to 23:59 hrs of 5th December 2024**. 2. **Scheduled Maintenance**: Periodic scheduled maintenance will be conducted to improve system performance and security | National Public Procurement Portal ...](https://gem.gov.in/). 3. **Policy Updates**: Amendments in procurement policies and financial rules may be implemented | National Public Procurement Portal ...](https://gem.gov.in/). 4. **New Features**: Introduction of new features and functionalities to enhance user experience and streamline the procurement process | National Public Procurement Portal ...](https://gem.gov.in/). 5. **Notification Delays**: Users might experience receiving email and SMS notifications delays due to system updates | National Public Procurement Portal .....
Note: The registration process for CPP portal and GeM portal registration is fairly simple and can be done online. You will also need an active email id and mobile number for all communications.
All details related to the format and structure of documents to be submitted with the application will be provided. In many cases, there is a specific form or online format where bidders have to submit the tender application. Though there might be minor differences between tender application submission between portals, here’s a quick look at how to prepare the tender response document for submission.
- Read the tender notice thoroughly to identify (a) if you are eligible (b) if you have the capabilities, qualifications and resources to complete the contract in time (c) if it will be a profitable option for your business
- Create a list of documents required and check to ensure if you have all the documents requested in the specified format and file size
- Check the format given for uploading the documents (for example: PDF, png, jpeg, xls)
- Make a folder on your computer and paste all the required documents in the folder (Alternatively, on the CPPP you can also have the commonly asked for documents stored in the My Documents section)
- Check whether all the documents pasted in the folder are in the prescribed format; if not convert them into the given format
- Upload the documents on the tender portal
An important thing to keep in mind is that a tender application requires a quotation from your end, i.e., an estimated price or bid for the tender. In most cases, a BOQ (excel) is required to be submitted with the tender application documents for evaluation/consideration. Note – The BOQ file should not be modified.
Things to keep in mind while applying for government tenders
To win a government tender bid it is necessary to prepare a tender response that can beat the tenders bids of your competitors. You can either study the tender bidding process thoroughly and do it yourself or hire bid consultants who are experts at preparing bid proposals.
There are a few things to keep in mind before applying for government tenders:
- Keep a check on new tender notifications from relevant cities, industries, work categories etc. to have time to filter the relevant ones, collate the requested list of tender documents, and prepare a compliant tender proposal
- The tender form must be error free and therefore should be filled with great care
- Download tender document and carefully study all the requirements posed
- Perform a complete cost analysis of the project before quoting a price
- If you are beginner at applying for tenders start with small projects
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